Exhibitor Information

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 Show Location: Deerhurst Resort, Huntsville, ON

Peninsula Ballroom

Show Dates & Times:  

Thursday, September 18, 2025, 5:00pm – 9:30pm

Friday, September 19, 2025, 7:30am – 1:30pm

Exhibitor Move-in Times: Thursday September 18, 2025, 12:00pm – 4:00pm

Exhibitor Move-out Times: Friday, September 19, 2025, 1:30pm – 3:00pm

Exhibitor Coordinator: 

George Parada, (437) 425-7876

Email: gparada@puroclean.ca

Booth space includes a 6’ table, 1 chair, 1 Exhibitor badge 

Additional Badges may be purchased on the Conference Website

If electricity is needed, please send a request to MarketingTeamCA@puroclean.ca

Please plan to set up your booth between Noon and 4pm on Thursday in the Peninsula Ballroom

Hotel

Deerhurst Resort

1235 Deerhurst Drive, Huntsville, ON, Canada

Booking Deadline: August 01, 2025

Reservations may be made online using this Booking Link: Deerhurst Resort - Reservations - Room Availability

Sponsorship Opportunities

There are a number of ways to increase your brand awareness at our show.  Sponsorship recognition includes show guide space, on-site signage, & online presence.  For more information, 

Please visit our Conference Website and book your Sponsorship here: Vendor Registration

SHIPPING & DELIVERIES

STORAGE & MATERIALS HANDLING:

Receiving

Courier Service to/from Deerhurst is not available on Saturdays, Sundays or Holidays. Deerhurst will not be liable for inspecting deliveries upon arrival or for any damage to the contents of such deliveries unless caused by the negligence of Deerhurst, or any of its authorized representatives. Deerhurst has limited storage available onsite. Should you need to send large (including wooden crates and/or skids) and/or multiple items, storage must be prearranged with your Conference Services Manager or delivery may be refused. The following information needs to be provided to your Conference Services Manager to ensure acceptance of items and delivery to Deerhurst and your function rooms: Courier Company, number of items, delivery date, delivery location onsite and tracking numbers for all items. Deerhurst keeps a detailed log of all shipments received and will require you to sign for your packages.

Shipping Labels

All deliveries must be labeled, with the following information: name of the group/event, group/event contact, date of event, hotel contact and number of boxes. Deliveries must be made to the receiving/loading dock of the

Hotel. The Hotel will not accept deliveries to the front door. The Hotel reserves the right to administer additional fees for handling and storage of items both prior to the event and after the group has departed.

Skids

Please note that skids received by Deerhurst will not be broken down and counted. Deerhurst will accept the shipment as one (1) skid. Storage of skids must be pre-arranged through the Conference Services Department. Due to elevator size, skids cannot be moved to the following function rooms in the Pavilion: Tom Thomson, Arthur Lismer, Lawren Harris, AJ Casson and AY Jackson. Skids cannot be delivered to function space outside of the Pavilion building.

Outgoing Shipments

All outgoing items must be properly sealed, courier waybills completed and the items clearly addressed, including your courier billing account number or alternate billing information (Deerhurst is not able to bill for any courier/shipping charges). It is against custom/courier policies for hotel staff to pack client boxes. All outgoing items cannot exceed a total weight (per item) of 70lbs. Deerhurst keeps a detailed log of all outgoing shipments and will require you to sign indicating your intention to ship packages. Any boxes left in function rooms after departure without shipping instructions will be delivered to the Deerhurst Lost and Found Department. All outgoing freight pickups are to be scheduled for the day after the event.

Shipping and Receiving Charges

Box storage/delivery to function space $4.00 per unit per day

Skid storage Contact Conference Services for storage availability and rates

Skid delivery to function space $40.00 per skid

Outgoing box handling fee $4.00 per unit

Staff assistance $40.00 per staff member per hour

Unloading/Loading: At no time is unloading and/or loading of materials permitted through the front doors of the Pavilion Building. All unloading/loading is to be completed through the Conference doors and/or the Sports entrance doors.